After applying to jobs and interviews; if everything goes well, the company will send you an acceptance letter in the form of a job offer alongside other documents. However, what are the necessary steps to take afterwards? Let’s have a look!
If you apply for a company, after the document screening and interview, the company will issue a “Notice of Job Offer” and “Notice of Employment Conditions”. The document mentions all working conditions, the date of joining, the department you are recruited for, transportation expenses, overtime, and more. If you are desired for a job and its conditions, go for the steps mentioned below.
1.Signing the offer letter:
After you confirm the position, if you have no problems with the employment contract conditions, inform your intention to join the company. Also, check for the joining date of the job and sign the offer letter.
2.Resignation and Registration Procedures:
The documents and procedures where you can negotiate about the registration, documentation, and resignation from the workplace.
Procedures for the registration:
There are documents that need to be submitted to the workplace along with the general papers.
- Your bank account for acceptance of salary
- Pension Handbook
- Employment Insurance Certificate
There are some documents that vary depending from company to company.
- Certificate of Identity (Along with a guarantor’s seal)
- Written pledge
- Survey of Social Insurance-Related Documents
- Certificate of items stated in resident register
- Confidentiality pledge
- Certificate of Graduation (copy)
During the registration process: You need to receive items from the company and to be provided to the company.
To be returned to the company are mentioned below
- Employee’s card
- Health Insurance card.
The items to be received from the company
- Resignation notice/ End of contract notice
- Withholding slip (tax-withholding record of employment income)
3.Preparations for joining the company:
This is the process when you are living in another Japan, and intend to join. Visa types are so diverse and make sure to check for them. There are companies to help with procedures but unless your home country has various procedures that must be undertaken on your own.
How to apply for a Visa:
- Apply for a VISA in your home country and travel to the country of employment after receiving your VISA
- Apply for a VISA at a consulate outside of the country of your employment and re-enter Japan after receiving your VISA
Documents for application:
- Valid passport
- ID photos (Recent photo, taken from the front, white background, color, and size required might differ by the country)
- Employment certificate (notice of intentional employment, offer letter, etc.) from the company that has decided to offer you employment
- Certificate of graduation (University Diploma)
- Application fee
Time required to obtain VISA:
The issuance of the VISA takes time from the day the Japanese Consulate receives the application. Assume a period of one month, regardless of your country. But the process may take longer if the schedule is busy with the holiday season.
4.Joining a Company:
Your first day of work is important, make sure to know about the rules and instructions before.
- Be early on time
- Make sure to bring documents that must be submitted on the first day to the HR department
- Be prepared for the personal introduction.
- Get to know about your office
An offer from the company is the basic start until you officially register and submit the documents. Be sure to follow the company instructions and prepare for items on the list before you go for the first day of work. It may take some time to understand the process of working in a company. But, once you understand the flow, working in Japan gives you more experience in terms of culture, food and learning about the people, and so on.